Office of the City Secretary

“Functioning much like the Secretary of State, the City Secretary is the local official who maintains the integrity of the election process, ensures transparency and access to city records, facilitates the city’s legislative process, and is the recorder of local government history. The City Secretary acts as the compliance officer for federal, state, and local statutes, including the Open Meetings Act and the Public Information Act, and serves as the filing authority for campaign finance reports and financial disclosure statements."

The City Secretary is an Officer of the City, appointed by the City Manager and City Council. The position of City Secretary is a statutory position required by state law and the city charter. The City Secretary’s Office provides information to the citizens of Angleton, elected officials, staff and the public in accordance with election, state and federal law, the city’s Home-Rule Charter, and other rules and regulations as adopted, in a courteous and service-oriented manner. The City Secretary’s Office administers democratic processes, manages public inquiries and relationships, arranges for ceremonial and official functions, and ensures transparency of the City’s legislative actions to the public. 

Mission 

The City Secretary’s Office is committed to administering the legislative process, promotes transparency to serve the public, elected officials, and city departments. 

Responsibilities

  • Serve as Elections Administrator for all City of Angleton general and special elections
  • Ensure the City’s compliance with the Open Meetings Act and Public Information Act   
  • Serves as Records Management Officer, coordinating retention and destruction of records as necessary.
  • City Council administration
  • Coordinate the codification of city ordinances into the Code of Ordinances. 
  • Publishes official notices of the City
  • Govern the City corporate seal and attest City official's signature on documents
  • Process and validate Texas Alcoholic Beverage Commission applications
  • Serve as the Public Information Officer
  • Coordinate all boards and committees of the Council, including agendas, minutes and applications
  • Provides continuity for Angleton city government

What is a City Secretary?

In 1934, the eminent political scientist, Professor William Bennett Munro, writing in one of the first text books on municipal administration about the municipal clerk/city secretary’s office stated: “No other office in municipal service has so many contacts. It serves the mayor, the city council, the city manager (when there is one), and all administrative departments without exception. All of them call upon it, almost daily, for some service or information. Its work is not spectacular, but it demands versatility, alertness, accuracy, and no end of patience. The public does not realize how many loose ends of city administration this office pulls together.”

Many people might ask the about the City Secretary, "Just what is a City Secretary, and what is the City Secretary’s place in government?"

The City Secretary serves as secretariat to the City Council, the official keeper of records, and the local elections administrator. The official functions and duties of the City Secretary are outlined in the Functions section above. In this section we hope to provide you with a more esoteric view of the City Secretary’s role, and the background and history of this office.

The City Secretary functions much like the Secretary of State or the County Clerk. In Angleton, the City Secretary is responsible for the legislative operations of the City and is directly accountable to the City Council and the City Manager. The City Secretary has direct signature authority and whose signature is required on all Ordinances, Resolutions, and other official documents of the City. The City Secretary’s Office is a citywide information and document resource, and is the official records management office for the City. Every municipality in the United States has a City Secretary or someone who functions as one. Little occurs within the municipality that the City Secretary’s office does not touch, either through leadership; by recording, archiving or providing information; preparing and posting or publishing notices and information; and organizing and facilitating policies, programs and events.

  1. Frances Aguilar, TRMC MMC

    City Secretary
    Phone: (979) 849-4364 x2115